One connected workspace
Key Features
Choose a tier. See what By5 organises, what it prepares and what stays in your control.
QUOTES
Turn enquiries into quote drafts—ready to review.
Included workflow
What By5 keeps moving
- Mobile-friendly on-site estimation.
- Hourly and daily labour calculations.
- Material quantities, costs and markups.
- AI-assisted quote drafting.
- Photo and video-assisted estimation.
- Narration transcription.
From
Free. 3 quotes a month. No card.
QUOTES
QUOTES is the By5 package for trades that prepares, sends and follows up customer quotes: it is free for 3 quotes a calendar month, with unlimited quotes available on the paid plan.
Free. 3 quotes a month. No card.
Unlimited for £12/month when you choose. Cancel anytime.
Key features
- Mobile-friendly on-site estimation.
- Hourly and daily labour calculations.
- Material quantities, costs and markups.
- AI-assisted quote drafting.
- Photo and video-assisted estimation.
- Narration transcription.
- Customer quote portal.
- Quote acceptance and change requests.
- Deposit percentage settings.
- Follow-up tracking and reminders.
- Draft, sent, accepted and declined quote status.
- Quote history and customer records.
JOBS
JOBS is the By5 package for trades that runs the work after a quote is accepted — scheduling, job records, invoicing and payment tracking — with QUOTES included.
£49/month per admin user - QUOTES included
Worker seats £15/month each. Self-service upgrade target.
Key features
- Turn accepted quotes into active jobs.
- Job cards and work details.
- Calendar and visit scheduling.
- Tentative scheduling holds.
- Worker assignments.
- Site notes and job photos.
- Checklists and task tracking.
- Progress updates.
- Job reports and completion evidence.
- Handover from the office to workers in the field.
- Create invoices from completed work.
- Deposit and final invoices.
- Deposit requests and payment status.
- Stripe deposit checkout where configured.
- Bank-transfer information.
- Invoice status tracking, and what is outstanding or paid.
- Payment reminders.
- Customer payment records.
- Job history connected to the customer, quote and invoice.
COIN
COIN is the By5 package that keeps Xero or QuickBooks in step with the work by syncing invoices, customers and quotes; it costs £69 per month per user with JOBS included.
£69/month per user - JOBS included
Self-service upgrade target.
Key features
- Connect Xero or QuickBooks.
- Sync invoices to your accounts.
- Sync customers and quotes.
- Keep your books in step with the work.
- An add-on to JOBS, which is where invoices are raised.
COMMUNICATIONS
COMMUNICATIONS is the By5 package that brings email, SMS, WhatsApp and supported social enquiries into one inbox and drafts replies for approval before they are sent; it costs £222 per month per user with a £2,500 onboarding fee.
£222/month per user - COIN included
£2,500 assisted onboarding.
Messaging and follow-up
- Bring email, SMS, WhatsApp and customer enquiries together.
- Capture customer and job information.
- Draft replies.
- Approve messages before sending.
- Automated follow-up sequences where configured.
- Quote reminder messages.
- Enquiry acknowledgement.
- Customer conversation history.
- Assisted onboarding for communication channels and provider accounts.
- Move enquiries towards a quote, booking or next action.
Social media host
- Connect Meta (Facebook, Instagram and WhatsApp), LinkedIn and TikTok.
- Bring supported social messages and enquiries into the By5 inbox.
- Turn completed JOBS into social posts and advert ideas.
- Review and approve every social post before it is published.
- Approve and schedule publishing from inside By5.
- Keep social content, customer replies and follow-ups organised together.