Quote your way.
Use your hourly or day rate, or a fixed price. Start with the customer's description, images or video, then adjust the draft to match how you price and present your work.
Quotation software for painting & decorating
Finish the painting,
not the paperwork.
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Describe the decorating job, upload a short narrated video, or add a sequence of images. By Five helps turn the details into a clear, editable quotation for you to check and approve.
See an example quotation
From customer details to quotation
They show the job.
You approve the quote.
Your customer can send you the job details, a short narrated video or a sequence of images. Add them to By Five after signing up, and AI helps turn the information into an editable draft.
- Describe it in words
Explain the rooms, finishes and work needed.
- Send a short narrated video
Walk through the space and talk through what needs doing.
- Send a sequence of images
Show the walls, ceiling, woodwork and areas needing preparation.
No exact measurements needed to get started.
Visual details give the draft context without measuring every surface upfront. Add or confirm dimensions later where your pricing needs them.
What needs painting or decorating?
“Prepare and paint a bedroom: fill and sand walls, mist coat where needed, two finish coats to walls and ceiling, gloss skirting and door.”
Example of written details from you or your customer.
- 1Create your free account.
Confirm your email and complete your business setup so your quotations belong to your business.
- 2Add what your customer sends.
Upload their video or images, or enter their description. Add your rates and requirements to guide the draft.
- 3Check, edit and approve.
Review the AI draft’s scope, materials and prices, make any changes, then save the quotation you’re happy to send.
Current Control
Intelligent Integration
Q-2026-0059 · Example
Example · Time and materials estimate
Guest bedroom decoration
Prepare and decorate the walls, ceiling, skirting and one internal door. Two coats of matt emulsion, with undercoat and white gloss to the woodwork. Provisional estimate based on an approximately 4m × 4m room.
Example
Customer
HRH Charles (example)
Property
Buckingham Palace
One guest bedroom — not the whole palace.
| Item | Detail | Amount |
|---|---|---|
| Day 1 | Protect, prepare, fill, sand, spot-prime, undercoat woodwork and apply the first coat to walls and ceiling. Full-day labour. | £320.00 |
| Day 2 | Second coat to walls and ceiling, gloss woodwork, touch-ups and final check. Full-day labour. | £320.00 |
| Materials | White and magnolia matt emulsion, undercoat, gloss, filler, spot-primer, abrasives, masking, protection and caulk. | £209.49 |
What's included
- Protect floors and agreed furniture; mask areas before work starts.
- Prepare walls, ceiling, skirting and one internal door; fill minor defects, sand and spot-prime bare patches.
- Apply two coats of matt emulsion to walls and ceiling with careful cutting-in.
- Prepare, undercoat and finish the skirting and one internal door in white gloss.
- Supply the listed paint, filler, primer, abrasives, caulk, masking and protective materials.
- Allow appropriate drying time between coats, then remove protection, clear normal decorating debris and complete final touch-ups.
Not included
- Wallpaper stripping or hanging; extensive plastering, structural repairs or damp treatment.
- Hazardous-material assessment/removal; heritage conservation, gilding, murals and ornate historic finishes.
- Windows, radiators, fitted furniture, other doors or rooms, and exterior work.
- Moving heavy furniture, electrical disconnection and other specialist trades.
- Scaffolding, towers, unusual high-level access, out-of-hours work and exceptional security waiting unless separately priced.
- Extra coats for a major colour or specification change unless agreed and priced.
Assumptions
- One bedroom only, with skirting boards and one internal door as listed.
- Approximate room size only; provisional allowance based on about 4m x 4m and normal ceiling height.
- Existing surfaces and coatings are sound and suitable for standard preparation and repainting.
- Minor filling only; no extensive plaster repairs, damp treatment or heavy stain blocking assumed.
- Customer clears personal items and heavy furniture before attendance.
- Normal weekday access, power and water available.
- Security/access arrangements are agreed in advance.
- Colours and paint specification are confirmed before ordering materials.
Please note
- Material quantities are provisional because no photos or confirmed dimensions have been supplied.
- Final price may change if exact measurements show materially more or less wall/ceiling area or woodwork than allowed for here.
Subtotal£849.49
VAT (0%)£0.00
Total£849.49
Deposit due£424.75
Based on an actual By Five quote created for this fictional job, then checked and saved. Scope shortened and materials grouped for this example; prices and terms come from the reviewed export. This business’s example shows 0% VAT and a 50% deposit. Your rates, VAT status, scope and material costs determine your quotation.
Built around the way you work
Good work deserves clear paperwork.
All the detail, clearly set out.
From filling and sanding to cutting in and the final coat. Set out paint systems, finishes, labour and materials, with clear assumptions, inclusions and exclusions.
More than a quote.
Start with free quoting. When you need more, paid packages bring customer enquiries, communications, job scheduling and invoicing into the same business workflow. Availability depends on your package.
Materials, accounted for
Know what the paint
and materials will cost.
Collect supplier product information and prices for your quotation with the By Five Materials Collector extension for desktop Chrome and compatible browsers.
Open a supplier’s product page, click the extension, then check the price, VAT and category before adding it. You can also add materials by hand. Prices are captured when you choose; they are not automatically kept up to date.
Find the install link and instructions in Materials after signing up. The extension cannot read trade prices behind a supplier login.
A better end to the working day
Put the brush down.
Get your evening back.
Start with your next decorating quotation.
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